Feb 9, 2011
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Marketing Managers - Make More Informed Decisions
You can improve your decision making, resource management and project scheduling by using percent complete instead of a task list and done/not done status.
Percent complete gives you a status. But it also lets you understand how you are doing relative to your planned schedule, planned number of people on the project and planned costs on the project.
On a job by job basis, you can plan better.
Not only will you know if something is done or not done (and therefore what other tasks need to be completed). But, you will also know how much work or time or dollars will be needed to get the un-done tasks done. And, if they’ll be on schedule or on budget.
Longer term, by using percent complete, you’ll be able to notice trends on how well different types of tasks get done or not, the amount of work it takes to get them done and where bottlenecks or cost overruns happen.
This information will allow you to get even better at the work you do.
Which, of course, directly affects your ability to take on other projects, complete existing projects and shift resources to new projects sooner.
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Good advice, Mark. I’ve used a lot of done/not done lists and often find myself caught in limbo with a task I’ve started but not finished … so I could tick the ‘done’ box but it wasn’t in the ‘not done’ category either.
Now - I use a 4 stage list to the tasks I need to do and I find it not only helps me track the progress better, I also feel better about making headway.
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@Chris. Thanks. What are the different stages on the task list?
It’s pretty basic (although more helpful than done/not done) but I use:
Not Started
In Progress (usually with a note in pencil on where the project is at)
Draft/Approval (with note explaining approval needed or ppl reviewing)
Complete
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